Harvard University
Position Title: Associate Director, Academic Admin., Architecture & Design Engineering
Req ID: 65686BR
School or Unit: Harvard Graduate School of Design
Description:
Job Summary
The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines-architecture, landscape architecture, urban planning, urban design, design engineering, and real estate-as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school.
Reporting to the Assistant Dean for Academic Administration, the position of Associate Director, Academic Administration, Architecture & Master in Design Engineering (MDE), is responsible for being a key leader in the overall administration and operations for the Department of Architecture and for overseeing the operations of the MDE programs, directly supervising the workflow and performance of the day-to-day responsibilities and activities of the staff, and partnering with the faculty leadership of each department/program.
TYPICAL DUTIES AND RESPONSIBILITIES
- Provides leadership for the three administrative and technical staff responsible for managing and supporting the Architecture department and Design Engineering program, establishing and ensuring performance goals and standards of excellence.
- In consultation with the Assistant Dean for Academic Administration, leads administrative, financial, and business operations for the Architecture department. Oversees department budgets and provides guidance and recommendations to the chair and program directors regarding appropriate expenses and budgeting; works with department chair to recommend and monitor appropriate uses of endowed funds.
- Oversees all hiring and personnel management functions of the architecture department and design engineering staff; responsible for effective staff management, including hiring and orientation, training and development, conflict resolution, workflow and performance management, and the promotion of an inclusive and collaborative work environment; fosters a professional office culture which delivers outstanding customer service to the GSD faculty, student, and staff community.
- Manages the architecture programs and design engineering program curriculum planning process at the direction of the department chair and MDE program director(s), including faculty teaching assignments and visiting faculty appointments; collaborates with the department Chair and Faculty Affairs to monitor faculty review requirements and help ensure logistics and implementation of faculty reviews occur as needed, as it relates to course planning needs.
- Determines and tracks teaching commitments in consultation with the chair. Responsible for negotiating with and onboarding visiting faculty for the architecture department, MDE program, and a portion of the Master in Design Studies program; negotiates salary, course details, and overall commitment to the school while adhering to and enforcing GSD policies as appropriate.
Position Description
TYPICAL DUTIES AND RESPONSIBILITIES (CONTINUED)
- Oversees all aspects of administrative support for the architecture programs, including program accreditation, academic policies, advising, degree requirements/fitness to graduate, final reviews, thesis reviews, admissions management and staffing, departmental open house activities, pre-term workshops, department lecture series, department/program meetings, and commencement activities.
- Acts as a strategic partner and key collaborator to the chair and multiple program directors to ensure that programmatic and strategic goals are met through effective and thoughtful operational means. Assists in the design and implementation of all departmental activities including budgeting and forecasting, visiting faculty recruitment, educational programming and curriculum management, and committee assignments; recommends agenda to the department chair for department faculty meetings and serves as a trusted resource to faculty leadership.
- Handles special projects for the chair and works collaboratively with faculty in support of their teaching plans and goals.
- Works closely with the Assistant Dean for Academic Administration to design, plan, and manage a variety of strategic, complex projects that serve to solve a variety of logistical challenges that span across the academic departments of the GSD. Uses knowledge of strategies and priorities at multiple levels to spearhead strategic projects and implement well-organized solutions. Thoughtfully communicates relevant details across all levels of the organization.
- Coordinates and acts as liaison on behalf of the architecture department and MDE program with other GSD departments such as the Office of Communications, Finance, Frances Loeb Library, Student Affairs, Development and Alumni Relations, etc.
- Manages course budgets in consultation with the Assistant Dean for Academic Administration and Director of Finance for Academic Administration, including the facilitation of decision-making for course budget increase requests.
- Manages faculty and course information in various systems (Digital Measures, Course Planner/APEX, JotForm, AirTable, Aurora, SharePoint, and GSD website), and partners with Academic Technology to move forward enhancements in these areas.
- Provides input on additional training of staff (as necessary) and ensuring that staff are compliant with additional training needs.
- SUPERVISORY RESPONSIBILITIES:
Directly supervises two full-time staff.,
Basic Qualifications
BASIC QUALIFICATIONS:
- Bachelor's degree with seven or more years of administrative experience, required.
- Experience managing staff and providing support for faculty.
- Strong proofreading ability, attention to detail, accuracy, and follow through essential.
- Competency using a variety of computer software, including Microsoft Office Suite.
- Must possess the ability to learn and adapt to new systems quickly, including emerging office technologies, databases and communication tools.
- Experience managing budgets, allocating funds and financial reporting.
- Must be able to work with interruptions, adapt to change, and respond quickly to last minute requests.
Additional Qualifications and Skills
ADDITIONAL REQUIREMENTS
:
- Prior experience managing complex and confidential materials, managing competing priorities and deadlines effectively, and maintaining organizational systems; must be able to work well with a diverse population using tact and discretion.
- Ability to establish effective work relationships across all levels.
- Excellent customer service and oral and written communication skills.
- Excellent time-management and organizational skills, and proven ability to prioritize work in a very fast-paced environment.
- Demonstrated ability to solve problems and implore good judgment.
Working Conditions
Work is mainly performed in an office setting.
Additional Information
SCHEDULE:
- 35hr per week; Monday through Friday 9am-5pm.
- May be required to work some evenings and weekends.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (
https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-LP1
Department Office Location: USA - MA - Cambridge
Job Code: 361058 Administrative Manager
Job Function: Faculty & Student Services, General Administration
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 058
Department: Academic Affairs
Union: 00 - Non Union, Exempt or Temporary
Time Status: Full-time
Pre-Employment Screening: Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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