Finance and Accounting Coordinator, Citizens Empowered Activity (CEA), Washington, District of Columbia

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Finance and Accounting Coordinator will manage the day-to-day finance and accounting duties, ensuring compliance with local law, USG regulations, and IREX policy. The Finance and Accounting Coordinator will coordinate with the Senior Finance Officer, and Field Finance.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor's degree in accounting, finance, business management, administration, human resource management or related field.
• At least 2 years of finance experience on USAID-funded projects and knowledge of relevant USAID regulations strongly preferred.
• Very good command of English Language is required.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel) Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines.
• Experience with QuickBooks is strongly preferred.
• Excellent interpersonal, customer service, and communications skills, both oral and written required
• Excellent attention to detail and strong organizational skills including ability to prioritize multiple tasks in a fast-paced working environment.
• Ability to follow oral and written instructions.
• Good writing skills in both English and Spanish Languages.
• Positive attitude and willingness to support and assist colleagues.
• Knowledge of accounting and finance principles including Generally Accepted Accounting Principles (GAAP).
• Knowledge of local, fiscal laws and regulations.
• Awareness on gender equality and inclusion approach
• Ability to work independently and as a team member, take initiative, meet deadlines, and maintain flexibility.
• You must have unrestricted authorization to work in El Salvador.

Your Daily Tasks

• Manage invoices and payment process, ensuring all documentation is accurate and prepared properly and in accordance with IREX and United Statement Government policies and procedure and local laws.?
• Establish, maintain, and coordinate the implementation and maintenance of accounting and accounting control procedures.?
• Review all incoming invoices and ensure timely payment of payables.?
• Verify accuracy of all payment requests and ensure proper allocation of expenditures to funding source and expense categories.???
• In coordination with the Finance and Operations Manager, contact vendors to discuss invoices and payments and resolve discrepancies, as required.?
• Follow-up on recurrent cost: service providers invoices including water, electricity, municipal taxes, landlines, cell phones, internet, employers’ payment of liabilities (ISSS &AFP) etc. making sure all invoices are received and paid on time.???
• Follow up with vendors for timely collection of checks.?
• Follow up with health insurance on the status of their invoices.?
• Conduct regular petty cash counts.?
• Manage and prepare staff payroll and salary slips.?
• Manage filing of financial and accounting records.?
• Ensure all financial reporting deadlines are met.?
• Compile and analyze financial information to prepare monthly financial reports and cash and bank account reconciliation.?
• Assist with the monthly project expenditures projections.?
• Assist the Finance & Operations Manager with preparation and coordination of annual audit process, and United States Government compliance reviews.?
• Prepare all VAT exemption reports and letters as appropriate.?
• Assist with preparation of customized financial transaction reports as required.?
• Review contracts, agreements, and sub-agreements before they are signed to review compliance with all requirements, including selection procedures, documentation completeness, and approval procedures and authorization levels.
• Elaborate and distribute of the personal monthly pay slip
• Redacted correspondence sent of the government institutions (Ministerio de Hacienda), Banks, suppliers, others related of the task
• Oversee the management of the office petty cash
• Conduct periodical cash count processes for the office petty cash
• Oversee invoices and payment process, ensuring all documentation is accurate and prepared properly and in accordance with IREX and United States Government policies, procedures, and local laws.
• Submit all required local government reporting and initiate local government tax reconciliations as necessary.
• Other support duties as needed.

We conduct background checks on all successful candidates.

This position is eligible for Telework. The eligible employee is a regular, full-time El-Salvador-based staff who works from a worksite outside the El-Salvador office for one or more days a week.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.