Executive Analyst I/II, San Jose, California

Created 11/20/2023
Reference 700892
Job type Full Time
Country United States
State California
City San Jose
Zip 95113
Salary $82988.62
The City of San Jose invites applicants for the position of Executive Analyst in the Office of Employee Relations (OER), a division of the City Manager's Office. The Office of Employee Relations' primary functions are: labor negotiations; administration of labor contracts; investigation of employee performance, misconduct, and discrimination and harassment issues; employee-related policy development and interpretation; disability accommodation; and training. OER also manages the City of San Jose's Whistleblower Hotline where City employees, customers and residents can raise concerns about City services. The City of San Jose has approximately 7,040 employees, and the primary goals of OER are to encourage effective employee relations, support a positive, respectful and productive work environment, and to enhance the City's ability to deliver efficient, quality customer service.

The incumbent in this position will be part of a high performing office of 11 employees and will perform professional level administrative work in a fast-paced environment. OER's duties and responsibilities impact every department within the City and many assignments have visibility among Senior and Executive Staff within the Administration. Some of these duties include:

The Office of Employee Relations is currently seeking to fill 1 full-time Executive Analyst I/II vacanc y .

Salary range ( s ) for this classification is/ are:

  • Executive Analyst I: $82,988.62- $103,765.22
  • Executive Analyst II: $90,535.90-$113,235.20

This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience.

Labor Relations:

  • Researching, interpreting, and analyzing labor contracts and processing and responding to grievances according to the terms of each labor contract
  • Conducting surveys of other employers regarding pay and benefits
  • Participating in various aspects of labor negotiations, including attending labor negotiation sessions, drafting proposals/correspondence, and performing cost analysis of proposals of varying complexity
  • Participating in labor-management committee meetings

Employee Relations:

  • Consulting with and advising supervisors on employee performance and conduct issues
  • Developing, revising, and interpreting employee-related policies
  • Giving oral presentations to small and large groups of employees and supervisors on employee relations issues
  • Conducting investigations involving potential employee misconduct, including involved parties, writing investigative reports, and assisting departments with the disciplinary process as needed


Carrying out other special projects as assigned

Executive Analyst I : Completion of a Bachelor's Degree in public administration , business administration or a related field from an accredited college or university.

Executive Analyst II : Completion of a Bachelor's Degree in public administration , business administration or a related field from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience at the level of Executive Analyst I with the City of San Jose.

Acceptable Substitutions :

Experience as a Staff Specialist with the City of San José may be substituted for the education requirement on a year for year basis.

T his position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an "Assuming Office Form 700" with the City Clerk's Office within the first 30 days of employment with the office.

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.


The ideal candidate will possess the most desirable combination of skills, abilities, and experience. These include:

  • Honesty, integrity, and a strong work ethic
  • Ability to evaluate information through the lens of City policies and/or labor contract language and then exercise sound, independent judgment
  • Ability to make decisions quickly and at times with limited supervision
  • Ability to establish and maintain effective working relationships inside and outside of the office
  • Excellent analytical skills, including the ability to reliably determine the cost of a new benefit or program
  • Ability to present complicated concepts to small and large audiences unfamiliar with the subject matter
  • Excellent written communication, including a demonstrated command of grammar and report-writing ability
  • Excellent project management and time management skills
  • Ability to appropriately handle very sensitive and confidential information
  • Ability to maintain a positive attitude in challenging situations
  • Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
  • Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts .
  • Computer Skills - Experience with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
  • Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.
  • Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach.
  • Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
  • Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise .

If you have questions about the duties of these positions, the selection or hiring processes, please contact Sarah Steele at sarah.steele@sanjoseca.gov

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