Procurement Agent II, Jacksonville, FL

Created 10/13/2021
Reference 1121667
Job type Full Time
State FL
City Jacksonville
General Summary:

The Procurement Agent II will initiate procurement strategies for the acquisition of goods and services and function as a mid-level purchasing professional with the responsibility to commit company funding through generation of purchase contracts. Their focus is on more complex or critical purchases for the organization. They also apply their knowledge and expertise within the procurement life cycle to include evaluations of bids, best value awards, and compliance through file documentation. Follows strict compliance with applicable acquisition laws and regulations.

Essential Job Functions:

• Review and input requisitions and source justifications to ensure information is complete, terms and conditions are appropriate, approvals are obtained, and supporting documentation is included prior to generating purchase contracts.
• Comply with all Purchasing procedures specified in the Company Instruction. Utilize approved purchasing forms for company use in compliance with ISO standards.
• Interact with Program or Project Managers, Administrative Assistants, Contract Administrators, and accounting to coordinate and monitor purchasing activities, resolve issues, and initiate follow up action necessary to ensure timely receipt of supplies and services.
• Preserve the accreditation of the Contract Purchasing System Review (CPSR) through documentation requirements and procedures in accordance with FAR Part 44, DFARS 244.52-7001.
• Solicit quotations associated with production operations or site support which may also include, commercial items, transportation, fabrication, and general services.
• Review terms and conditions to negotiate within budgetary limitations and scope of authority to achieve the best value.
• Prepare and review purchasing documents to ensure information is complete, terms and conditions are appropriate, certifications and approvals are obtained, and supporting documentation is maintained in the official purchase file from the requisition through close out process.
• Check status of orders daily by contacting vendors and shippers via e-mail or phone to ensure that services, supplies, and equipment are scheduled for delivery on specified shipping dates.
• Complete approved checklists to document the purchase order files to include Request for Quotations, Quotation Summary/Evaluation Worksheet, and Price Reasonableness with advanced narratives, as required.
• Initiate supplier follow-up activities to ensure real-time acknowledgments of purchase contracts and confirmation of delivery due dates.
• Apply post award procedures to resolve problems with deliverables, such as differences in price or quantity, or to recommend and prepare change orders to purchase orders.
• Maintain company archives to ensure purchase order files are complete, properly recorded, filed, and readily available for internal and external audits.
• Assist customers in defining and selecting conforming products and explain the rules of regulatory purchasing requirements.
• Interact daily with Accounting, Inventory and Supply Personnel, Procurement Planners, Production Supervisors, and the Project Planning Manager.
• Must be capable of safely handling government furnished equipment and materials.
• Must be available to work a standard weekly schedule with overtime as required.
• Performs other duties as required.
Knowledge, Skills, and Abilities:

• Must possess a working knowledge of government contract requirements including compliance standards.
• Must be professional and possess good communication, negotiation, and mathematical skills.
• Ability to interpret and apply purchasing regulations.
• Must be able to generate basic price analyses to indicate fair and reasonable procurement awards.
• Must be capable of operating standard office equipment; computers, printers, copiers, scanners, telephones, facsimile machines, other required audio-visual equipment.
• Must be computer literate and have working knowledge of Microsoft Office Suite as well as the Internet.

Education and Experience:

• Associate degree with a business emphasis preferred, or high school diploma or equivalent plus two (2) years applicable business experience.
• Four (4) years general business experience.
• Three (3) years' experience working in a state or government regulated purchasing setting.
• Certification or designation such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP), or Certified Professional Purchasing Manager (CPPM) conferred by the American Purchasing Society highly preferred.
• Purchasing experience is highly preferred for the PA II position.

LSI is an equal opportunity/affirmative action employer offering excellent benefits and competitive salaries commensurate with experience. Offers of employment are conditional upon satisfactory completion of pre-employment background verification and drug testing.
EOE-Minorities/Females/Disabled/Veterans
Employer Logistic Services International, Inc

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