Outreach, Education and Special Initiatives Manager - Waste Division (Coordinator IV), Portland, Oregon

Created 10/13/2021
Reference 470222
Job type Full Time
Country United States
State Oregon
City Portland
Salary $73,694.00 - $133,349.00 Annually
The Position

Workplaces across Portland, the United States and the world are making tough decisions about how to protect their employees and community from COVID-19. We, too, find ourselves in the middle of this complex situation at the City of Portland. We are committed to ensuring the health and safety for our employees and our community. As a part of this commitment, all City employees are required to be fully vaccinated, effective October 18, 2021. Proof of full vaccination, or documentation of plans to become fully vaccinated (e.g., partially vaccinated however too soon for second dose, etc.) will be required prior to being hired by the City of Portland. The required vaccination is a minimum qualification requirement to be hired by the City of Portland. We understand that some are unable to be vaccinated for a variety of reasons, including medical and religious/spiritual reasons. Should you be offered employment with the City of Portland, there is an exception process that provides for an exception and reasonable accommodation based on a qualified medical condition or religious/spiritual reason. Exception Request Process for COVID-19 vaccine ( Exceptions only apply to candidate(s) offered a position; please do not submit at this time)

The Bureau of Planning & Sustainability (BPS) is seeking an Outreach, Education and Special Initiatives Manager - Waste Division to advance the bureau's waste equity initiatives and provide leadership in the development, performance, and deliverables of BPS's garbage, recycling, compost and waste prevention outreach and education. This position is responsible for all aspects of program management - design, planning, community engagement, implementation, evaluation, and reporting. The Outreach, Education and Special Initiatives Manager-Waste Division will lead and collaborate with a range of technical expert staff, both direct reports and staff from other teams, supervising five direct reports and managing deliverables of several project teams. An important role for this manager will be articulating a shared vision of expanding opportunities for underrepresented Portlanders in the waste field, and leading people through change.

Roles & Responsibilities
The focus of the Outreach, Education and Special Initiatives Manager- Waste Division is to manage programs and projects that support all Portlanders' engagement with the city's waste disposal, reuse, and reduction systems.

Ongoing programming that this manager will oversee includes ensuring the City of Portland meets the education, information and technical assistance requirements mandated by State law and directed by Metro's Regional Waste Plan. Priority areas include the improvement of waste services to multi-family residents, the rollout of food scraps collection for businesses, and expanding BPS' initiatives that build the public's knowledge, ability, and motivation to reduce waste through reuse, repair, and food waste prevention. This position will also be the project manager furthering City Council's directive to advance the waste equity plan. They will work with key partners and stakeholders to develop new initiatives that reduce barriers to economic opportunities for minority-owned and woman-owned companies in the waste field.

BPS seeks an experienced manager who would:
  • Manage complex projects including creating project scopes of work, developing teams and work structures, project schedules, assignments, and evaluation plans.
  • Evolve systems in service to the bureau's equity, diversity, and inclusion goals including identifying, developing, and implementing improvements to existing programs, projects, policies, and procedures.
  • Advancing bureau priorities by leading the integration of multiple staff teams' work across disciplines.
  • Promoting an equitable workplace and positive employee relations through thoughtful team management practices, work planning, delegation, and performance evaluation.
  • Collaborate with staff and partners to develop and deliver a full spectrum of community engagement to help deliver on project/program's equity, diversity, and inclusion goals.
  • Manage change by providing strategic direction and facilitating shifts in staff roles and responsibilities, team structure, and resource allocations to deliver on established commitments and goals.
  • Ensure teams' work aligns to bureau and regional priorities and opportunities.
  • Collaborate across multiple organizations to maximize impact within the City and region.
  • Inform bureau strategic direction and planning as a member of the bureau's management team.
Ideal Candidate
The ideal candidate is a seasoned and savvy project manager able to resolve complex issues and ensure effective communication and facilitation throughout the project with all levels of stakeholders. They are a seasoned people manager able to provide leadership for a positive and productive workplace, they possess a collaborative leadership style, and are curious and eager to learn and grow.

They demonstrate commitment to advancing racial equity and they understand strategies to address institutional, structural, and systemic racism. Experience working on racial justice initiatives within the waste and recycling systems is highly desirable. They are committed to delivering high quality public services to all residents and businesses and are committed to the bureau's strategic plan and values.

They have experience working in government or other large institutions. They understand garbage, recycling, compost and waste prevention programs, policies, and projects or have demonstrated experience working with or in a public utility.

About the Bureau
The Portland Bureau of Planning and Sustainability develops creative and practical solutions that enhance Portland's livability, preserve distinctive places and plan for a resilient future. We are committed to advancing equity as a means of achieving prosperous, healthy, resilient communities. In collaboration with community partners, we provide; comprehensive land use, neighborhood, economic, historic and environmental planning, and urban design; policy and technical services to advance green building and a just transition to clean energy, waste prevention, composting and recycling, and a sustainable food system; policy to address climate change; policy, projects and outreach related to the Smart City PDX program and are responsible for administering the Portland Clean Energy Community Benefits Fund. https://www.portland.gov/bps

BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. We encourage candidates with knowledge, ability and experience working with a broad range of individuals and diverse communities to apply. Although not required, BPS encourages candidates that can fluently speak more than one language to include that information in your resume. BPS offers an excellent benefits package, flexible work schedules and support for training and skills development in a positive, engaging, and creative work environment. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the candidate may be one who comes from a less traditional background. We encourage you to apply.

City of Portland Core Values:Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here .

Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here.

Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID-19. Some employees are working from home full-time, while other roles cannot be filled in a remote status. In the future, current positions classified as "full-time remote" could: 1) remain full-time remote, 2) become a remote/onsite mix, or 3) revert to full-time at a city work location.

To Qualify

Applicants must specifically address and demonstrate in their cover letter and résumé how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications:

  1. Experience managing teams of multidisciplinary staff to foster and promote an equitable workplace and deliver integrated work products; developing job duties and responsibilities; developing performance requirements and targets; monitoring and evaluating performance, providing coaching and course correction measures as needed.
  2. Understanding of outreach, education, and public involvement program management (principles, practices, and theory) with an emphasis on grassroots tools and community engagement.
  3. Understanding of program co-creation with communities of color and people traditionally under-represented in local decision-making.
  4. Advanced project management skills (principles, practices, and theory).
  5. Experience managing budgets, schedules, and quality of multiple work products.
  6. Ability to ensure compliance with local state, and federal policies, laws and regulations; develop and support state and local regulatory reporting plans.


Applicants Must Also Possess:
  • Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.


The Recruitment Process

An evaluation of each applicant's training and experience, as demonstrated in their resume and cover letter, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies**

Recruitment Timeline:
  • Posting: 10/11/21 - 11/01/21
  • Applications Reviewed: week of 11/01/21
  • Eligible List: week of 11/08/21
  • Selection Phase Begins: week of 11/15/21
  • Job Offer: December 2021
**Timeline is approximate and subject to change without notice**

Application Instructions
Applicants must submit a professional résumé and a cover letter specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following application instructions:
  • Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications.
  • Your résumé should support the details described in your cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter and résumé any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
  • All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
  • E-mailed and/or faxed applications will not be accepted .


Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass .

Questions about the application process?
John DiGrazia, Senior Recruiter

Bureau of Human Resources
John.DiGrazia@portlandoregon.gov
(503) 758-2030Closing Date/Time: 11/1/2021 11:59 PM Pacific
Employer City of Portland, Oregon

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