Evaluator/Academic Advisor Trainee (Student Services Professional IB) (499535), San Diego, California

Created 03/25/2021
Reference 412883
Job type Full Time
Country United States
State California
City San Diego
Zip 92182

Position Summary

Enrollment Services is comprised of Undergraduate and Graduate Admissions, Advising and Evaluations, Office of the Registrar, Prospective Student Services, Class Schedule, Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation.

The functions of the Office of Advising and Evaluations are to provide service to the students through determination of eligibility for transfer admission to the University, evaluation of academic records to determine the status of completion of degree requirements, advising and counseling, liaison with other departments of the University and other educational institutions and develop/publish undergraduate academic advising tools (such as the degree evaluation and major academic plans).

Under general direction of the Associate Director of Advising and Evaluations, the primary responsibilities of the Evaluator/Academic Advisor trainee position are to learn Title V, CSU and SDSU policies and procedures, understand admission, evaluation and graduation processes and apply this knowledge toward the performance of the primary responsibilities of an Evaluator/Academic Advisor in the Office of Advising and Evaluations.

The person holding this position will be classified as a Student Services Professional IB for a period of approximately twelve months, during which time they will undergo an internal training program with the expectation that at the conclusion of the twelve-month training program, he/she will independently perform the following responsibilities: 1) determine eligibility for undergraduate admission to the university; 2) evaluate records towards bachelor degree requirements including articulation, determination of transferability and exam credit awards; and 3) deliver academic advice on readmission to the university and the completion of graduation requirements for those pursuing a bachelor's degree. Upon successful completion of the training program, the incumbent will be eligible for classification as a Student Services Professional II. Then the individual will begin an internal training program for uAchieve encoder responsibilities, with the expectation that at the conclusion of this additional twelve-month training program, he/she will independently complete responsibilities of: development and maintenance of degree audit software programs (uAchieve), evaluation/encoding/data entry of transfer course applicability. Upon successful completion of this second internal training, the incumbent will be eligible for classification as a Student Services Professional III Automated Degree Systems Analyst.

For more information regarding Enrollment Services, click here.

This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience


Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field.

Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis.


Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job related education may be substituted for the required experience.

Preferred Qualifications
  • One year of experience in interpreting and explaining academic policies governing public or private university admissions.
  • One year of experience working in a college or university's admissions, advising, evaluations, registrar or other student service related office.
  • Knowledge of certification policies of the CSU and California community college systems.
  • Experience with student information and/or degree audit systems.
  • Experience reviewing college transcript information.
  • Ability to calculate grade point averages

Specialized Skills
  • Proficiency with Microsoft Office Suite.

Compensation and Benefits

Starting salary upon appointment not expected to exceed $3,986 per month. CSU Classification Salary Range: $3,796 - $5,369 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on April 7, 2021. To receive full consideration, apply by April 6, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Employment Services at 619-594-3701 or employ@sdsu.edu.

Closing Date/Time: Open until filled
Employer San Diego State University

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